Whoops! Did you click send too soon? With these tips, you’ll never forget to attach files again.
You probably recognize this: you type an email, refer the recipient to the file you attached, and hit send. Then panic sets in: you forgot to send the attachment. If you arrive too late to collect your email, you have no choice but to send another email. “Sorry, now with attachment!”
Major email clients have ways to avoid this embarrassing scenario. You will then receive a warning if you threaten to send an email without an attachment.
In Gmail, this feature is enabled by default, but you need to check a few things for it to work. For example, you must activate the correct language, otherwise the program will not recognize anything in your Dutch emails.
At the top right, click the cogwheel and navigate to “Show all settings”. Here you will immediately find the language settings.
Gmail has taught itself a few basic phrases that make it think it knows you forgot a file. If you write ‘see attachment’, ‘see attachment’, ‘attached file’ or ‘I have attached’ without sending anything, a warning will appear before the email is sent. You can always choose to continue sending the email.
Unfortunately, this doesn’t work if you just type the word “attachment”, for example, and you can’t define your own word combinations in Gmail that you want to be warned about.
Outlook has a similar tool, with which you will receive a notification to protect yourself from this error. Here too, it is important to configure the e-mail program in the correct language, via the gear wheel at the top right, then ‘Show all Outlook settings’. In ‘General’ you can now choose a language.
Then switch to the “Email” tab, where you will find the “Attachments” option. Here is a slider that says “Notify me when I send a message that may have a missing attachment”. Much like Gmail, the words it detects are a bit unreliable. With ‘see attachment’, you won’t get a warning, but ‘I have attached’ alarm bells will ring. Plus, it counts every image in your email as an attachment, so even if you have a decorated signature.
If you prefer to organize it yourself, you can check out a browser extension, such as Mailbutler for Chrome. This is a program that you install in your browser that gives you more options when writing and sending emails. Mailbutler also has a version for Apple Mail in iOS. With this program, you can define words for which you want to receive a warning if you forgot the attachment. For example, you can also notify you if you have just written the word “document” in an email.
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